KINVER CONSTITUTIONAL CLUB
COMMITTEE MEETING
Minutes of the meeting held on Tuesday 20th February 2024
The meeting opened at 7.00pm
PRESENT: Simon Massey (President), Ena Ray (Chairperson), Malcolm Oliver (Secretary), Chris Randle (Treasurer), Rob Pitt, Ken Slade, Gary Snade, John Swingler, Arnie Tromans.
WELCOME:
The committee were welcomed by ER, who declared the meeting open at 7.00pm.
APOLOGIES:
Tom Edwards, Lloyd Hadlington.
MINUTES OF THE LAST MEETINGS:
Proposed by RP, seconded by GS, “that the minutes of the previous committee meeting held on Tuesday 16th January 2023, be approved as a true and accurate record.”
Passed 9 votes for, none against.
MATTERS ARISING:
None.
CORRESPONDENCE:
MO reported, receiving an email from the local council requesting the use of the club car park for the Kinver market days on the last Saturday of each month for 2024. After a discussion a vote was taken to decide simply on a yes or no basis.
Passed 8 votes for, not lifting the car park barrier, 2 votes for lifting the car park. MO to inform Marita (local council), of the club’s decision that the car park could not be used by Kinver market this year.
After lifting the recent suspension of Kerion Lyon, he subsequently received a custodial sentence of 15 months. IL left the meeting, and a discussion took place. ER proposed and seconded by GS, “that the new committee should decide on any further action against Kieron when he is released from prison”.
Passed 6 votes for, 2 against. MO to ensure the necessary paperwork is carried over at the end of the committee year on Tuesday 26th March 2024. IL returned to the meeting.
FINANCIAL REPORT:
January 2024, financial report, previously emailed to committee members, was presented by CR. The presentation also included CR reading out the full details of the P&L account. The main Items of note, monthly profit £40,940, year to date profit £40,940. The main reason for such a large profit was the 2024 annual subscriptions of £38,239.
The 10% card bonus figures for January, loaded onto membership cards was £22,010 at a cost to the club of £2,201.
An amount of £125,000 was invested on Barclays Bank financial markets at a fixed interest rate of 3.06% on 13th February it matures on 13TH May.
Proposed by IL, seconded by KS, “that January 2024 financial report be accepted.”
Passed 9 votes for, none against.
SUB-COMMITTEE REPORTS:
- Building: LH, JS, KS, CR, MO reported, a sub-committee meeting was recently held where it was confirmed the hedging against the side wall at the back door entrance had been cut down for H & S reasons. CR had received a request from Yvonne (club member) that a remote controller for the heaters in the smoking shelter be purchased. A simple vote was taken with the result 9 votes against, none for. SM had received a request from Ron Smith about the possibility of turning the upstairs at the club into a couple of flats. It was agreed to carry this over for the new committee to review.
- Bar & House: IL, GS, TE, CR, MO reported, it was agreed at a recent sub-committee meeting that the guest beers were going well and that we should order Bumble hole on a more regular basis. GS was continuing to investigate the options for Guinness, without pipework with specifically designed cans was interesting. MO/CR confirmed that the staff restructuring had now been completed with either Steve or Maddy working on every shift, they were responsible for preparing the weekly rotas in advance. Karen Fray recently handed her notice in and would be leaving the club employment at the end of February. It was agreed that we would purchase a gift voucher for Karen to show our appreciation of her help and support over the past few years. IL spoke about the possibility of introducing an App where individual club membership cards could be downloaded onto Iphones. It was agreed IL would investigate further and report the findings back to the new committee. A cob/sandwich presentation cabinet was proving difficult to purchase GS was continuing to investigate available options with Maddy.
- Entertainment: RP, AT, CR, MO reported, good feedback from the Rod Steward tribute act on Saturday Feb 10th, CR confirmed it was a profitable event with a surplus of around £593. RP outlined the upcoming acts booked up to June 2024. MO & CR stated they would not be available to move the furniture around on the morning or after the rugby on the next entertainment evening Saturday 9TH March, volunteers on the committee would be required. MO to send out a reminder email the week before. A debate took place regarding the bar stools remaining on future entertainment evenings. It was proposed by CR, seconded by IL “that all bar stools should remain in place at future entertainment evenings”.
Passed 6 votes for, 3 against.
- Media: MO reported, work to update club members email database was ongoing. A news update would be sent out prior to the AGM.
- Catering: MO/CR reported, The Bistro have made a promising start with confirmed Sunday lunches, more opening dates, and times to be published in the next couple of weeks.
ACTIVITY REPORTS:
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- Bingo: MO reported, numbers had started increasing after a slow start to the year.
- Boules: AT, MO reported, the new league season is due to start in March/April 2024.
- Crib/dominoes: MO reported, friendly games are continuing every Tuesday evening until the start of the new in-house league. Starting date was likely to be in April, a list for anyone interested in joining the league would be put onto the notice board in the next couple of weeks.
- Snooker: CR reported, league fixtures are continuing to be put onto the matchboard in the snooker room on a weekly basis. Our current teams occupy the following league positions: (A) team 5th out of 12 in Premier division, (B) team 10th and (C) team 9th out of 12 in division one, (D) team 2nd and (E) team 6th out of 8 in division two.
- Quiz: LH reported, quiz night was ongoing with no known issues.
NEW MEMBERSHIP APPLICATIONS:
MO reported, a total of 17 membership applications have been received in the month.
14- applications were from outside sources with a joining fee of £50.
3 – applications were from a partner of a current member at a reduced joining fee of £10.
Analysis by district and age of membership applications was presented to the meeting by MO.
All applications approved.
ANY OTHER BUSINESS:
Nothing else was brought forward for discussion.
DATE AND TIME OF NEXT MEETING:
Tuesday 19th March 2024 – 7.00pm start.
Meeting closed at 8.50pm.
Download the financial report here.